Executive Assistant to CEO

About the role

We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO who can provide high‑level administrative, coordination, and operational support to the CEO. The candidate will act as a key coordination point between the CEO, department heads, employees, clients, business partners, and other stakeholders while ensuring timely follow‑ups and smooth execution of assigned tasks.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings, calls and daily schedule, preparing reminders and handling confidential information.
• Schedule internal and external meetings, prepare agendas, presentations, reports and minutes, and maintain action trackers.
• Coordinate with HR, Sales, Service, Operations, Finance and other departments, communicating CEO instructions and monitoring task progress.
• Prepare MIS reports, presentations, Excel trackers and business updates; conduct basic research and summarize findings.
• Draft professional emails, letters and official communications; manage incoming and outgoing correspondence on behalf of the CEO.
• Arrange domestic and international travel, including flights, hotels, transportation and itineraries; organize meetings, conferences and corporate events.
• Maintain records, confidential files, expense statements and reimbursements; handle special assignments as directed by the CEO.

Required profile

• Bachelor’s degree in any discipline (MBA/PG qualification advantageous).
• 2–6 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary or similar role.
• Excellent verbal and written communication skills.
• Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent coordination, follow‑up and organizational abilities with strong attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment.
• Professional personality with high confidentiality, integrity and discretion.
• Proactive, independent work style.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Google Workspace