Executive Assistant to CEO

About the role

HubHawks is seeking a full‑time Executive Assistant to support its Chief Executive Officer in Gurugram. The on‑site role involves managing the CEO’s calendar, communications, travel arrangements, and documentation while acting as a central liaison with internal and external stakeholders.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate agendas.
• Handle email and communication flows, ensuring timely follow‑up on actions and priorities.
• Organise travel, accommodation, and related logistics.
• Prepare expense reports, track reconciliations, and support basic budgeting.
• Draft, review, and format documents, presentations, and reports.
• Maintain confidential records, files, and sensitive information.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.

Required profile

• Proven experience providing executive support to senior leadership in a fast‑paced environment.
• Strong administrative and diary‑management skills with attention to detail.
• High level of discretion and integrity when handling confidential information.
• Excellent written and verbal communication abilities.
• Organisational and time‑management capabilities to prioritize multiple tasks.
• Bachelor’s degree in Business Administration, Communications, or related field, or equivalent experience.

Required skills

• Email platforms
• Spreadsheets (Excel or Google Sheets)
• Presentation software (PowerPoint or Google Slides)
• Videoconferencing platforms (Zoom, Teams, etc.)
• Expense reporting tools