Executive Assistant to CEO

About the role

Sapyen, a global healthcare technology company, is seeking an Executive Assistant to support its Chief Executive Officer. This role is hands‑on, requiring proactive ownership of the CEO’s schedule, travel, communications and operational priorities in a fast‑moving startup environment.

Key responsibilities

• Manage the CEO’s calendar across multiple time zones, prioritising internal and external meetings.
• Coordinate travel logistics, including flights, accommodation, visas and detailed itineraries.
• Prepare meeting agendas, materials, follow‑up actions and draft professional communications on behalf of the CEO.
• Facilitate stakeholder meetings with customers, investors, suppliers, laboratories, clinics and strategic partners.
• Conduct research on prospective customers, investors, partners and events, and maintain databases and operational trackers.
• Support presentation preparation, document formatting and special projects as required.
• Handle personal assistance tasks such as restaurant reservations, hospitality arrangements and ad‑hoc requests.

Required profile

• Minimum 3 years of experience supporting senior executives, founders or leadership teams.
• Ability to work across changing international time zones; the CEO is based in Melbourne (AEST/AEDT).
• Highly organised, resourceful, detail‑oriented and comfortable in a fast‑moving startup environment.

Required skills