Executive Assistant – Strategy & Planning Office

About the role

We are looking for an Executive Assistant to support a Board member and CEO in the Strategy & Planning Office. This high‑visibility role combines professional and personal assistance, ensuring the leader stays organized, prepared, and focused on strategic priorities.

Key responsibilities

• Manage and prioritize daily calendars, prepare agendas, brief notes, and meeting readiness documents.
• Coordinate cross‑functional and external meetings, track deliverables, and ensure structured follow‑ups.
• Draft, proofread, and manage email and message communications, maintaining professional correspondence.
• Create and edit content such as captions, short posts, and summaries; coordinate the leader’s social‑media schedule.
• Plan domestic and international travel, prepare itineraries, and handle logistics for meetings, board sessions, and conferences.
• Maintain contact and relationship databases, and support planning of leadership reviews and events.
• Develop efficient processes, systems, and documentation to optimise the leader’s bandwidth.

Required profile

• Highly organised, proactive, and detail‑driven.
• Strong verbal and written communication with excellent drafting and presentation skills.
• High discretion with confidential information and ability to stay calm under pressure.
• Relationship‑focused, solution‑oriented, and able to multitask across business and personal workstreams.

Required skills

• Advanced Excel
• PowerPoint
• Google Workspace
• Content creation
• Social media management
• Basic design tools