Executive Assistant – Strategic Decision Support

About the role

ConChem Labs is seeking a proactive Executive Assistant to support the Founder’s Office. You will work closely with the founder, providing strategic decision‑support, managing high‑level networking, and ensuring seamless travel and event coordination.

Key responsibilities

• Assist in developing and executing strategic plans through research, analysis, and administrative support.
• Participate in strategic meetings, take detailed notes, and follow up on action items.
• Conduct industry analysis to inform strategic decisions.
• Accompany the founder to business meetings, conferences, and networking events domestically and internationally.
• Manage all travel logistics, including flights, accommodations, and itineraries.
• Plan and coordinate events ranging from executive briefings to large industry conferences.
• Serve as the primary point of contact for the founder, handling communications and correspondence.
• Prepare presentations, briefings, and reports for internal and external meetings.
• Maintain confidential documents, schedules, and records with discretion.

Required profile

• Bachelor’s degree in Business Administration, Management, Engineering, or a related field.
• 0‑3 years of experience in an executive support role, preferably in a fast‑paced, innovative environment.
• Strong organizational and time‑management abilities.
• Excellent verbal and written communication skills in English; additional languages are a plus.
• Ability to work autonomously and make decisions without direct supervision.
• Highly presentable and comfortable engaging with diverse stakeholders.
• Enthusiasm for frequent travel and adaptability to different cultural settings.

Required skills

• Microsoft Office Suite
• CRM software