Executive Assistant – Senior Leadership Support

About the role

We are seeking a proactive and highly organized Executive Assistant to support senior leadership in Kharadi, Pune. The role involves managing complex schedules, handling confidential information, and ensuring smooth day‑to‑day operations in a fast‑paced environment.

Key responsibilities

• Manage calendars, appointments, meetings and travel arrangements for senior executives.
• Coordinate meetings, prepare agendas, record minutes and follow up on action items.
• Handle email correspondence, phone calls and communications on behalf of executives.
• Prepare presentations, reports, MIS, business documents and executive summaries.
• Organise domestic and international travel, accommodation and expense reporting.
• Liaise with internal teams, clients, vendors and external stakeholders.
• Track priorities and deadlines to ensure timely completion of tasks.
• Maintain confidential records and sensitive business information.
• Provide day‑to‑day administrative and operational support to executives.
• Undertake additional assignments as required by management.

Required profile

• 2+ years of experience as an Executive Assistant, Executive Coordinator or a similar role.
• Bachelor’s degree from a reputable university; strong academic record preferred.
• Excellent written and verbal communication skills in English.
• High level of professionalism, confidentiality and discretion.
• Ability to manage multiple priorities with strong attention to detail.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Google Workspace