Executive Assistant (Sell Side Research & Operations)

About the role

The Executive Assistant will support senior leadership in Sell Side Research & Operations, ensuring smooth day‑to‑day business execution. This hybrid role combines high‑level administrative duties with strategic coordination across multiple time zones.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate appointments across time zones.
• Handle executive email, draft and respond to communications.
• Organise and maintain digital files, records and documentation.
• Prepare reports, presentations and meeting materials.
• Coordinate virtual meetings, set agendas and take minutes.
• Arrange travel itineraries, manage expense tracking and transaction support.
• Maintain CRM systems, support client onboarding and data management.
• Assist with project coordination and follow‑up on action items.
• Conduct basic research and compile data as needed.
• Liaise with internal teams, clients and external stakeholders.

Required profile

• 1–2 years of experience as an executive or administrative assistant.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• High level of discretion handling confidential information.
• Ability to work independently with minimal supervision.
• Detail‑oriented with solid problem‑solving skills.
• Capable of multitasking and prioritising in a fast‑paced environment.

Required skills

• Microsoft Office (Word, Excel, PowerPoint).
• Google Workspace.
• Zoom.
• Slack.
• Experience with CRM platforms such as Salesforce or Microsoft Dynamics (preferred).