Executive Assistant & Receptionist – Mumbai Studio

About the role

We are seeking a highly organised and proactive Executive Assistant / Receptionist to be the first point of contact for visitors and to provide day‑to‑day support to the CEO of our growing international VFX studio in Mumbai.

Key responsibilities

• Manage the front desk, welcome visitors, answer and direct calls, and handle general enquiries.
• Coordinate couriers, deliveries, and correspondence; liaise with suppliers and building management.
• Open and close the office, ensuring security and cleanliness.
• Provide administrative support to the CEO: calendar management, meeting coordination, travel arrangements, document preparation, expense processing, and follow‑up on action items.
• Assist with company events, client visits, and team activities while handling confidential information with discretion.

Required profile

• Previous experience in reception, administration, executive support or a similar role.
• Excellent English, strong organisational and time‑management abilities.
• Professional demeanor when dealing with clients, visitors and senior management.
• Ability to manage multiple priorities independently and reliably.
• High level of discretion with confidential data and willingness to travel when needed.

Required skills

• Proficient in Microsoft Office.
• Proficient in Google Workspace.