Executive Assistant / Operations Coordinator

About the role

We are looking for an Executive Assistant / Operations Coordinator to support five senior leaders across Australia, India and Singapore. The role combines onboarding, executive support, travel management and administrative accuracy in a fast‑growing Google Cloud consulting firm.

Key responsibilities

• Own end‑to‑end onboarding for new consultants in three countries, including accounts, hardware, system access and first‑week schedule.
• Manage diaries and inboxes for the CEO, CTO and three directors, prioritising requests and protecting executive time.
• Coordinate individual and group travel, visas, accommodation and logistics for client trips and a 100‑person offsite across three countries.
• Take detailed notes in leadership and client meetings, circulate action items with owners and deadlines, and follow up on pending tasks.
• Process expense claims, subcontractor invoices, maintain document version control in Google Drive and update the Google Cloud partner certification register.
• Handle confidential salary, candidate and client information with discretion.

Required profile

• 4+ years supporting senior leaders, preferably in professional services or technology consulting.
• Proven experience organising group travel, including visas and group rates.
• Strong judgment to prioritise multiple urgent requests.
• Excellent written English for communication with clients, candidates and partners.
• Comfortable working across IST, Australian and Singapore time zones.

Required skills

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) with delegated inbox access and shared‑drive permissions.

What we offer

• Direct exposure to company leadership and decision‑making processes.
• Opportunity to shape onboarding and travel operations for a rapidly expanding firm.
• Recognition as a “Best Place to Work” for two consecutive years.
• Employee Stock Option Plan (ESOP) participation.