Executive Assistant & Office Manager – Bangalore

About the role

We are launching a new office in Bangalore and need a proactive Executive Assistant & Office Manager to support senior leadership and run day‑to‑day operations. This onsite role combines high‑level executive support with full‑cycle office management in a fast‑moving environment.

Key responsibilities

• Manage complex calendars for senior leaders, prioritize meetings, resolve conflicts and align time with business priorities.
• Plan and coordinate detailed travel itineraries, handle expense reporting and on‑site logistics.
• Serve as the primary point of contact for inbound communication, protecting executive time with professionalism and discretion.
• Prepare meeting agendas, materials and presentations; capture notes and drive follow‑up on action items.
• Identify needs proactively, surface issues early and propose solutions without detailed direction.
• Build and maintain office systems, vendor relationships, supplies, mail and general logistics.
• Liaise with building management for maintenance, repairs and overall office environment.
• Organize team events, onboarding experiences and in‑office rituals to foster a positive culture.
• Support basic IT needs, troubleshoot issues and help implement new tools such as Slack, Confluence and Jira.
• Establish scalable workflows for office operations as the office grows.

Required profile

• 5+ years of experience supporting executives, managing office operations or a similar high‑responsibility administrative role.
• Strong sense of ownership, judgment and ability to work independently in ambiguous situations.
• Exceptional organization, attention to detail and ability to juggle multiple priorities.
• High level of integrity and professionalism when handling confidential information.
• Adaptability to thrive in a fast‑paced, evolving environment and willingness to roll up sleeves across tasks.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Experience using Slack.
• Experience using Confluence.
• Experience using Jira.