Executive Assistant

About the role

ANZ is hiring an Executive Assistant in Bengaluru within its Group Services Risk division. The role supports senior leaders by coordinating priorities, information and key business activities so they can focus on customer, business and risk outcomes. It is a permanent position on an early morning shift (4 or 5am IST login time).

Key responsibilities

• Manage the leader's diary, inbox and correspondence, identifying urgent or sensitive matters and escalating issues promptly.
• Coordinate meetings and governance forums, including agendas, papers, actions, logistics and follow-up, keeping accurate records.
• Plan domestic and international travel, accommodation and itineraries in line with ANZ policy and cost expectations.
• Act as a coordination point between leaders, direct reports and internal and external stakeholders.
• Prepare and format confidential correspondence, presentations and reports to a high standard.
• Coordinate team activities such as leadership meetings, workshops, offsites and town halls, including venue, catering and technology.
• Manage expenses, invoices, procurement and other administrative processes in line with policies and controls.
• Maintain administrative records such as distribution lists, organisational charts, leave information and property records.
• Work with the wider Executive Assistant network, provide agreed coverage and handle sensitive information with strict confidentiality.

Required profile

• Demonstrated experience providing executive or senior administrative support in a complex, fast-paced environment.
• Experience working for executives.
• Strong diary, inbox, meeting and travel management capability, anticipating needs and managing competing priorities.
• High level of discretion and sound judgement with confidential information.
• Excellent organisational skills, attention to detail and clear written and verbal communication.
• Ability to build trusted relationships with senior leaders and stakeholders, and to work autonomously and adapt to changing priorities.

Required skills

• Proficiency in Microsoft 365: Outlook, Word, PowerPoint, Excel and Teams.
• Understanding of risk, policy, process and control requirements in a large organisation.

What we offer

• Flexible working options, including hybrid work where the role allows it.
• Access to health and wellbeing services.