Executive Assistant

About the role

We are looking for an Executive Assistant to provide high‑level administrative support, ensuring the smooth functioning of the office and allowing the Managing Director to concentrate on strategic priorities. The role combines calendar management, meeting coordination, travel planning and day‑to‑day office administration.

Key responsibilities

• Manage the Managing Director’s calendar, schedule appointments and maintain a day‑wise agenda for leadership.
• Organise and file reports, invoices, contracts and other critical documents for easy access.
• Coordinate meetings, allocate resources, arrange equipment and disseminate information to relevant stakeholders.
• Provide detailed updates on project progress and monitor daily assignments across departments.
• Arrange domestic and international travel, including flight bookings, accommodation, currency exchange and related logistics.
• Oversee office purchases, small IT assets and maintain petty‑cash and miscellaneous expense invoices.
• Renew insurance policies for property and vehicles and assist with filing property taxes as required.

Required profile

• Graduate or post‑graduate with at least 5 years of experience as an Executive Assistant.
• Excellent written and oral communication skills.
• Diligent, systematic and strong organisational and time‑management abilities.
• Sound knowledge of MS Office and high attention to detail with discretion.