Executive Assistant

About the role

We are seeking an experienced Executive Assistant to support the Managing Director in daily operations, ensuring efficient time management and seamless coordination across the organization.

Key responsibilities

• Manage and optimize the MD’s daily calendar, prioritize requests, schedule appointments, and maintain workflow.
• Coordinate internal and external meetings, prepare agendas and briefing materials, take precise minutes, and track action items.
• Act as the central liaison between the MD and department heads to monitor project deadlines, status updates, and strategic initiatives.
• Represent the MD professionally in communications with clients, vendors, board members, and senior leadership.
• Organize domestic and international travel, handling flights, accommodation, visas, and detailed itineraries.
• Draft high‑level correspondence, format reports, create executive presentations, and manage digital filing systems while ensuring confidentiality.

Required profile

• 4‑5 years of proven experience as an Executive Assistant, Personal Assistant, or Executive Coordinator.
• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Exceptional written and verbal communication with a polished, professional demeanor.
• Outstanding organizational skills, attention to detail, and ability to multitask in a fast‑paced environment.
• Proactive problem‑solving mindset with the ability to anticipate needs and resolve bottlenecks independently.

Required skills

• Google Workspace (Gmail, Docs, Sheets, Slides)
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• PowerPoint
• Google Slides
• Outlook
• Word
• Excel
• Gmail
• Docs
• Sheets