Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to the CEO, ensuring the executive office runs smoothly and efficiently. This role involves managing complex schedules, coordinating internal and external communications, and handling confidential information with professionalism.

Key responsibilities

• Manage and maintain the CEO’s calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, preparing agendas, documents, and presentations.
• Handle all incoming communication on behalf of the CEO, including emails, calls, and correspondence.
• Act as liaison between the CEO and internal departments, clients, advisors, and external stakeholders.
• Draft and prepare professional emails, letters, reports, and presentations.
• Organise board, management, and strategic meetings; take minutes and track action points.
• Maintain organized records and documentation related to executive activities.
• Arrange travel, accommodation, and itineraries; coordinate executive events and corporate engagements.
• Handle sensitive information with strict confidentiality and support the CEO in managing strategic priorities.

Required profile

• Bachelor’s degree in business administration or a related field.
• 4–6 years of experience as an Executive Assistant or Secretary to senior leadership, preferably supporting CXO‑level executives.

Required skills

• Excellent written and verbal communication.
• Strong organizational and time‑management abilities.
• High level of discretion and confidentiality.
• Ability to multitask and manage competing priorities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).