Executive Assistant

About the role

We are seeking an Executive Assistant to work closely with one of our co‑founders. The role centres on protecting and optimising the co‑founder’s time by managing a strategic calendar, coordinating meetings and travel, and handling follow‑up actions. This high‑trust position requires a proactive, detail‑oriented professional who can act as the primary gate‑keeper.

Key responsibilities

• Own end‑to‑end calendar management, prioritising and re‑sequencing meetings to align with strategic priorities.
• Resolve scheduling conflicts, double‑bookings and time‑zone challenges across internal and external stakeholders.
• Prepare daily and weekly briefings, including agendas, attendee context, background material and required follow‑ups.
• Coordinate complex multi‑stakeholder meetings and off‑sites, handling logistics, room and video‑setup, and pre‑reads.
• Manage domestic and international travel itineraries in sync with the calendar, optimising time and cost.
• Track action items and follow‑ups from meetings to ensure timely closure.
• Process expense reports, correspondence and other administrative support as needed.
• Act as the first point of contact, representing the co‑founder’s tone and priorities with stakeholders.

Required profile

• 3‑5 years of experience as an Executive Assistant or in a Chief‑of‑Staff‑adjacent role supporting a founder, CXO or senior leader.
• Proven ability to manage a high‑volume, multi‑time‑zone calendar.
• Excellent written and verbal communication, comfortable interacting with investors, board members and senior executives.
• High discretion handling confidential information.
• Flexibility to work early or late hours as required.

Required skills

• Google Workspace (Calendar, Docs, Drive)
• Microsoft Outlook (Calendar and email)