Executive Assistant

About the role

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to our Senior Vice President (SVP) / Vice President (VP). The role demands professionalism, discretion, and the ability to anticipate needs in a fast‑paced environment.

Key responsibilities

• Manage and optimise the SVP/VP’s calendar, schedule meetings, appointments and travel arrangements.
• Prepare, review and organise confidential correspondence and documents.
• Coordinate internal and external meetings, handling logistics, agendas and follow‑ups.
• Act as liaison between the SVP and internal/external stakeholders.
• Process expense reports, invoices and assist with budget tracking.
• Maintain strict confidentiality in all interactions.
• Oversee all activities related to the SVP’s office, including visa processing and tracking updates.

Required profile

• Bachelor’s degree preferred; equivalent experience considered.
• 3‑6 years of experience in an executive support role, preferably supporting C‑level or SVP executives.
• Exceptional organisational, time‑management and multitasking abilities.
• Strong verbal and written communication skills.
• High level of professionalism and discretion.

Required skills

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with collaboration tools such as Microsoft Teams.
• Experience with Concur or similar expense‑management platforms (a plus).