Executive Assistant

About the role

We are looking for a highly organized Executive Assistant to become the single point of coordination for a busy family and leadership team. You will handle calendars, travel, communications, finances, and a wide range of day‑to‑day tasks, ensuring everything runs smoothly before anyone even asks.

Key responsibilities

• Manage multiple calendars, schedule meetings, send reminders, and resolve conflicts proactively.
• Arrange domestic and international travel, including flights, hotels, ground transport, visas, and detailed itineraries.
• Tri­age inboxes, surface priority items, draft replies, and maintain clear communication with vendors and partners.
• Track expenses, organize receipts and invoices, support bill payments, and keep financial records up to date.
• Coordinate family logistics such as school communications, medical appointments, and children’s activities.
• Maintain files, SOPs, task lists, and follow‑up trackers; document meetings and assist with basic tech setup.
• Handle personal errands, shopping, deliveries, and meal planning as needed.

Required profile

• Minimum 3 years supporting executives, founders, or high‑net‑worth individuals.
• Excellent spoken and written English with a confident phone presence.
• Proven ability to manage multiple calendars and shifting priorities within a single day.
• High discretion, strong follow‑through, and sharp attention to detail.
• Comfortable working independently and anticipating needs before being asked.

Required skills

• Google Workspace (Gmail, Google Calendar, Google Drive)
• Microsoft Office suite
• Zoom and Google Meet
• Slack and WhatsApp
• Dropbox
• AI tools such as ChatGPT
• Solid spreadsheet basics