Executive Assistant

About the role

Provide proactive, high-quality administrative and coordination support to a Management Board Member, ensuring smooth office operations, effective stakeholder management and timely execution of priorities.

Key responsibilities

• Manage complex calendars, meetings and day-to-day office operations.
• Act as primary interface between the board member, clients, internal teams and external stakeholders.
• Plan and coordinate review meetings, track deliverables and ensure timely follow-ups.
• Support organisation-wide initiatives and special projects on behalf of the board office.
• Organise high-profile visits, leadership meetings and official engagements end-to-end.
• Facilitate finance, procurement and travel approvals.
• Maintain professional communication and represent the office with integrity and confidentiality.

Required profile

• Proven experience as an Executive or Personal Assistant supporting senior leadership.
• Strong written and verbal communication skills.
• Excellent organisational, planning and multitasking abilities.
• Ability to work under dynamic priorities and tight timelines.
• Flexibility to align with leadership schedules and urgent requirements.
• High level of confidentiality, professionalism and attention to detail.

Required skills

• Advanced proficiency with Microsoft PowerPoint.
• Strong command of Microsoft Office suite.
• Experience with calendar-management tools.

What we offer

• Work for a globally recognised insurance and asset-management leader.
• Inclusive workplace that values diversity and equal opportunity.
• Opportunities for professional growth within Allianz Group.