Executive Assistant (Full-Time, Remote)

About the role

We are looking for a highly proactive, sharp, and dependable Executive Assistant to support senior leadership and ensure smooth day‑to‑day operations. This role requires someone who can think critically, solve problems independently, manage multiple priorities, and act as a strong coordination bridge between teams.

Key responsibilities

• Implement and develop processes, create SOPs, and guide teams on AI tool usage.
• Manage executive calendars, schedule meetings, take minutes, and prepare reports and presentations.
• Coordinate with internal teams (HR, Admin, Development, Content, Design, Video) to ensure timely task delivery.
• Track expenses, invoices, basic budgets, and maintain structured digital filing systems.
• Identify gaps or delays, propose solutions, and handle tasks with minimal supervision.
• Handle sensitive information with confidentiality and represent leadership professionally.

Required profile

• Excellent written and verbal communication in English.
• Strong organisational and time‑management abilities.
• Critical‑thinking and problem‑solving mindset.
• Ability to multitask, prioritise workload, and work independently.
• Proactive, energetic, and solution‑oriented attitude.

Required skills

• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar).
• Familiarity with AI tools such as ChatGPT and Claude.
• Experience using scheduling tools, Zoom, and task‑tracking platforms.
• Basic understanding of content workflows.