Executive Assistant – Full-time

About the role

Bombay Musk, a growing D2C fragrance and lifestyle brand, is seeking a proactive and organized Executive Assistant to support its management team. The role involves handling day‑to‑day coordination, communication, and execution of various administrative tasks in a fast‑paced office environment.

Key responsibilities

• Manage calendars, meetings, appointments, and daily schedules for senior management.
• Coordinate with internal teams, external stakeholders, vendors, and agencies.
• Track pending tasks, deadlines, and follow‑ups, ensuring timely execution.
• Prepare meeting notes, action points, status updates, and basic presentations.
• Handle emails, calls, and routine communications on behalf of management.
• Arrange travel, meetings, and other business requirements.
• Maintain important documents, reports, and records.
• Assist with research, data collection, and basic reporting.

Required profile

• Bachelor’s degree in any field.
• 0–2 years of experience as an Executive Assistant, Personal Assistant, Coordinator, or similar role.
• Excellent communication, follow‑up, and organisational skills.
• Ability to handle confidential information professionally.
• Highly dependable, proactive, and able to manage multiple tasks simultaneously.

Required skills

• Proficiency with MS Excel.
• Experience using Google Sheets and Google Docs.
• Familiarity with Gmail for email management.
• Knowledge of task‑management tools such as Notion, Trello or Asana.