Executive Assistant and Office Manager

About the role

WorldQuant is looking for an experienced Executive Assistant and Office Manager to support senior leadership and oversee daily operations of its Bangalore office. The role blends high‑level executive support with hands‑on office management in a fast‑paced, globally‑connected environment.

Key responsibilities

• Manage complex calendars across multiple time zones, schedule, reschedule and cancel meetings as needed.
• Coordinate domestic and international travel, including flights, ground transport, accommodations and visa arrangements.
• Prepare travel expense reports using Workday Expense and ensure timely reimbursement.
• Maintain confidentiality and align schedules with other executive assistants.
• Lead office facilities and operations for the Bangalore location, supporting the Director of Facilities on improvement projects.
• Oversee the snack and beverage program, stock the breakroom, and liaise with property managers and vendors.
• Provide first‑level technical support, inventory IT equipment, and set up workstations for new hires and relocations.
• Organise team‑building activities and support local team events.

Required profile

• Bachelor’s degree.
• Minimum 7 years of executive‑level support to senior executives.
• Exceptional organizational, analytical and multitasking abilities.
• Strong communication skills and ability to work across multiple time zones.
• High degree of discretion and professionalism.

Required skills

• Workday (expense reporting).

What we offer

• Competitive compensation and benefits.
• Work‑life balance with a dynamic, 24/7 mindset.
• Opportunity to contribute to a leading quantitative finance firm.