Executive Administrative Assistant

About the role

We are a fast‑growing, family‑run premium perfume and fragrance brand seeking a highly organised and proactive Executive Administrative Assistant. Reporting directly to the Founder, you will manage executive support, office administration, HR coordination and vendor relations to ensure smooth daily operations.

Key responsibilities

• Manage the Founder’s calendar, travel arrangements, meetings, correspondence and day‑to‑day requirements.
• Prepare presentations, reports, MIS, meeting notes and maintain confidential business documents.
• Oversee office administration, facilities, supplies, maintenance, logistics and workplace requirements.
• Coordinate with internal teams, clients, vendors, consultants and external stakeholders; track action items and follow up on deliverables.
• Support recruitment activities, interview scheduling, onboarding, employee records, attendance, leave and payroll inputs.
• Maintain MIS trackers, reports and other administrative/HR records; act as the central point of coordination between the Founder, employees and external partners.

Required profile

• 7–15 years of experience in executive assistance, office administration, HR coordination or similar multi‑functional roles.
• Experience working directly with founders, promoters, CXOs or senior management.
• Strong organisational, multitasking and stakeholder‑management abilities with a high level of discretion and professionalism.
• Proactive, resourceful and comfortable managing multiple functions independently.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Google Workspace