Executive Administrative Assistant

About the role

The Executive Administrative Assistant provides high‑level support to senior executives, ensuring smooth day‑to‑day operations. This role involves managing schedules, coordinating meetings, and handling confidential information with discretion.

Key responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, and record minutes.
• Screen calls, emails, and correspondence, responding or escalating as appropriate.
• Prepare reports, presentations, spreadsheets, and business documents.
• Maintain confidential records and sensitive information with discretion.
• Facilitate communication between executives, departments, clients, and stakeholders.
• Organise events, conferences, and executive visits.
• Track action items and follow up on pending tasks to ensure timely completion.
• Handle expense reports, reimbursements, and basic budget tracking.
• Support special projects and administrative initiatives as assigned.

Required profile

• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• High level of discretion when handling confidential information.
• Proactive attitude with the ability to prioritize multiple tasks.
• Attention to detail and accuracy in documentation.

Required skills