Document Controller

About the role

Egis, an engineering, consulting and project management group with 3,500 employees across 8 countries in the Middle East, is looking for an experienced Document Controller in Bengaluru. The role centres on managing project documentation, formatting and document control processes, with strong expertise in document formatting, particularly with Adobe InDesign, and good knowledge of project documentation standards and coordination with multidisciplinary teams.

Key responsibilities

• Manage and maintain project documents, drawings, reports and correspondence in line with company procedures.
• Ensure proper document numbering, version control, revisions and distribution.
• Format documents and manage templates using Adobe InDesign, Microsoft Word and Microsoft Excel.
• Prepare professional reports, technical submissions, presentations and client deliverables.
• Coordinate with engineering, project management and client teams for timely document submissions.
• Maintain document registers, trackers and filing systems, electronic and physical.
• Ensure compliance with project QA/QC and support bid submissions, project reports and proposal documentation.
• Review documents for formatting consistency, grammar, layout and branding standards.
• Handle document transmittals and keep records of incoming and outgoing documents.

Required profile

• Minimum 5 years of experience as a Document Controller.
• Bachelor's degree or diploma in any discipline preferred.
• Certification or training in document control or graphic/document formatting is an added advantage.
• Experience in engineering, infrastructure, construction or consultancy projects preferred.
• Good communication and coordination skills, and ability to manage multiple tasks and meet strict deadlines.

Required skills

• Strong expertise in document formatting and report compilation.
• Knowledge of Adobe InDesign is mandatory.
• Good working knowledge of Microsoft Office tools.
• Knowledge of document management systems (DMS/EDMS) is an advantage.