Assistant to Vice President

About the role

The Assistant to the Vice President is a full‑time, on‑site position based in Tiruvallur. The role provides daily administrative and executive support to the Vice President, handling scheduling, travel coordination, correspondence, and stakeholder communication.

Key responsibilities

• Manage the Vice President’s calendar and schedule meetings.
• Coordinate travel arrangements and prepare itineraries.
• Draft and format correspondence, presentations, and reports.
• Handle incoming phone calls and emails, screen inquiries, and ensure timely follow‑up.
• Maintain organized records and perform clerical duties.
• Collaborate with cross‑functional teams to support project and operational activities.

Required profile

• Strong administrative and clerical skills for managing schedules and documentation.
• Executive administrative capabilities to support high‑level decision‑making.
• Excellent communication and phone etiquette for professional interaction with internal and external partners.
• Relevant experience in executive support or office administration, preferably in a technology or product‑based company.
• Ability to prioritize tasks, manage time effectively, and maintain accuracy under deadlines.
• Proficiency with office productivity software and collaboration tools (email, calendars, spreadsheets, document editors).
• High level of integrity, discretion, and professionalism when handling confidential information.
• Completion of secondary education; a diploma or degree in business administration or a related field is an advantage.