Assistant Manager - Purchase

About the role

The Assistant Manager – Purchase supports the hotel’s purchasing department by helping to manage budgets, negotiate contracts and ensure that all food, beverage and FF&E purchases align with the approved CAPEX plan. This role works closely with department heads to translate operational forecasts into material requirements and maintains accurate inventory records.

Key responsibilities

• Assist in creating and monitoring the purchase department budget, controlling expenses.
• Participate in negotiations for service contracts and obtain competitive quotations.
• Ensure all FF&E purchases stay within the budgeted CAPEX.
• Maintain and update market lists, daily ordering schedules, and capital purchase logs.
• Process purchase requests, conduct scheduled stock‑takes and post orders to the inventory system.
• Coordinate with the Executive Chef, F&B Manager and Finance Director for market surveys and supplier selection.
• Supervise the hotel’s print shop to ensure timely, cost‑effective production.
• Protect inventories from waste, spoilage and theft, and ensure proper tagging of assets.

Required profile

• Strong teamwork orientation with a focus on helping colleagues succeed.
• Excellent communication skills and ability to share information across departments.
• Awareness of health, hygiene and fire safety policies and emergency procedures.
• Attention to detail in record‑keeping and contract management.

Required skills