Assistant Manager – Administration & Security

About the role

The Assistant Manager – Administration & Security will oversee the day‑to‑day operations of the plant/office, ensuring a safe, well‑maintained, and efficiently run environment. This role combines facilities management, front‑office supervision, security oversight, and vendor coordination to support business continuity.

Key responsibilities

• Manage facility and infrastructure maintenance, including buildings, utilities, and common areas.
• Supervise front‑office and reception activities, visitor management, and internal communications.
• Oversee security operations, access control, CCTV monitoring, and periodic security audits.
• Coordinate employee transportation, route planning, and vendor performance.
• Lead housekeeping and workplace hygiene programs, implementing 5S standards.
• Direct cafeteria operations, ensuring food safety compliance and employee welfare.
• Identify, onboard, and manage admin‑related vendors, negotiating contracts and monitoring SLAs.
• Ensure compliance with statutory, factory, and labor regulations, maintaining audit‑ready records.
• Control office assets and inventory, tracking lifecycle and documentation.
• Prepare and monitor admin budgets, driving cost‑saving initiatives.
• Organise company events, meetings, and visitor logistics.
• Handle emergency response planning, drills, and coordination with EHS teams.
• Lead and develop the administrative support team.

Required profile

• Proven experience in facility, security, and administrative management.
• Demonstrated ability to manage vendor contracts and budgets.
• Strong organizational skills with a focus on compliance and safety.
• Leadership experience overseeing multi‑disciplinary support teams.

Required skills