Assistant Manager – Administration (Architectural Hardware)

About the role

We are seeking an Assistant Manager – Administration to lead daily administrative operations across our head office, branches, warehouses and showrooms in the architectural hardware fittings industry. The role is hands‑on, requiring ownership of facility upkeep, vendor management and compliance.

Key responsibilities

• Manage admin activities across head office, branches, warehouses and showrooms.
• Ensure facilities are clean, safe, well‑maintained and ready for daily work.
• Oversee housekeeping, security, office equipment, ACs and other facility needs.
• Select, negotiate and manage vendors for admin and facility services.
• Administer contracts for AMCs, rent, travel, hotels, car rentals, courier, water and food services.
• Track office assets, furniture, equipment, stationery and other admin items.
• Lead and guide office assistants, security, housekeeping and admin teams.
• Manage employee travel, hotel bookings, tickets and local transport.
• Handle rental and lease renewals for all locations.
• Ensure timely renewal of licenses, permits, utility payments and other statutory requirements.
• Conduct regular admin audits and team meetings across locations.

Required profile

• BBA, MBA or equivalent qualification.
• 10‑12+ years of experience in administration and facility management.
• Proven experience managing multiple offices, warehouses or showrooms.
• Strong vendor management and admin compliance background.
• Excellent negotiation, decision‑making and organisational skills.
• Ability to manage multiple tasks and locations simultaneously.
• Good communication and people‑management abilities.
• Willingness to travel between locations as required.

What we offer

• Ownership of administration across multiple business locations.
• Close collaboration with senior leaders and cross‑functional teams.
• Opportunity to build and improve admin systems and processes.
• Influence over cost control and smooth business operations.
• Leadership of teams, vendors and key facility projects.
• Growth potential within a fast‑moving architectural hardware business.