Assistant Manager – Administration (Andheri, Mumbai)

About the role

We are seeking an Assistant Manager – Administration to oversee administrative operations across our offices, branches, warehouses, and showrooms in Mumbai. The role requires a hands‑on professional who can manage people, data, vendors, budgets and compliance while ensuring smooth day‑to‑day operations.

Key responsibilities

• Coordinate daily admin activities across multiple locations, including offices, warehouses and showrooms.
• Lead admin, housekeeping, security and regional support teams, planning work and ensuring timely service.
• Monitor facility upkeep, equipment, ACs and safety standards through regular checks.
• Handle employee travel, hotel bookings, tickets, local transport, courier and catering needs.
• Prepare and maintain admin MIS, reports, trackers and dashboards.
• Track and control admin expenses such as vendor payments, AMC, rent, travel, utilities and other costs.
• Maintain data on assets, vendors, contracts, licenses, leases and service agreements.
• Prepare annual and monthly admin budgets, monitor actuals and identify cost‑saving opportunities.
• Manage Shop & Establishment compliance, licenses, permits, renewals and liaison with government offices.
• Identify, appoint and manage vendors for facility services, negotiate rates and ensure service quality.

Required profile

• 8‑10+ years of experience in administration, facilities or operations management.
• Proven ability to lead multi‑disciplinary admin teams across several locations.
• Strong understanding of Shop & Establishment compliance and government liaison.
• Experience in budgeting, cost control and preparing MIS reports.
• Excellent organizational skills with a focus on detail and safety.

Required skills