Assistant Manager – Administration (Andheri, Mumbai)

About the role

We are seeking an Assistant Manager – Administration to lead daily administrative operations across our head office, branches, warehouses and showrooms in Mumbai. The role is hands‑on, requiring ownership of facility upkeep, vendor management and compliance while supporting multiple business teams.

Key responsibilities

• Manage admin activities across the head office, branches, warehouses and showrooms.
• Ensure facilities are clean, safe, well‑maintained and ready for daily work.
• Oversee housekeeping, security, office equipment, air‑conditioning and other facility needs.
• Select, negotiate and manage vendors for admin and facility services, including AMCs, rent, travel, hotels, car rentals, courier, water and food contracts.
• Track office assets, furniture, equipment, stationery and other admin items.
• Lead office assistants, security, housekeeping and admin teams.
• Handle employee travel, hotel bookings, tickets and local transport.
• Coordinate movement of goods between warehouses and locations.
• Manage rental and lease renewals for all sites.
• Create and implement admin policies and processes across locations.
• Ensure timely renewal of licenses, permits, utility payments and other statutory requirements.
• Conduct regular admin audits, checks and team meetings.
• Collaborate with HR, Finance, Sales, Logistics and other functions to resolve admin needs.

Required profile

• BBA, MBA or a relevant qualification.
• 8‑10+ years of experience in administration and facility management.
• Proven experience managing multiple offices, warehouses or showrooms.
• Strong vendor management and admin compliance background.
• Excellent negotiation, planning and problem‑solving abilities.
• Ability to manage several tasks and locations simultaneously.
• Good communication and people‑management skills.
• Willingness to travel between offices, branches, warehouses and other locations as required.

Required skills

What we offer

• Ownership of administration across multiple business locations.
• Close collaboration with senior leaders and cross‑functional teams.
• Opportunity to build and improve admin systems and processes.
• Key role in cost control and operational efficiency.