Assistant Admin Manager (Facilities & Vendor Coordination)

About the role

The Assistant Admin Manager will support the Admin Manager in overseeing daily administrative operations across Food Whisperer locations, ensuring smooth facility management, vendor coordination and compliance.

Key responsibilities

• Assist in managing day‑to‑day administrative activities across offices, central kitchens and outlets.
• Coordinate with vendors for housekeeping, security, maintenance, transport and other services.
• Monitor and control administrative expenses and budgets.
• Maintain office infrastructure, equipment and assets, including procurement of supplies.
• Keep records of AMCs, contracts and compliance documents.
• Support facility audits and ensure safety and hygiene standards.
• Arrange travel, accommodation and logistics for staff.
• Liaise with HR, Operations and Finance for administrative support.
• Resolve employee queries related to admin and facilities and ensure statutory compliance where applicable.

Required profile

• Bachelor’s degree in any discipline (MBA/PGDM preferred).
• 3–6 years of experience in administration or facility management, preferably in F&B, retail or hospitality.
• Strong vendor management and negotiation abilities.
• Good knowledge of facility operations and compliance.
• Excellent organizational and problem‑solving skills.
• Ability to multitask in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.