Administrative Assistant – Support (Bengaluru)

About the role

We are looking for a proactive Administrative Assistant to provide high‑quality support to senior Managing Directors and the broader division in Bengaluru. The role involves managing calendars, coordinating meetings, handling travel logistics, and ensuring smooth day‑to‑day operations in a fast‑paced, team‑oriented environment.

Key responsibilities

• Full diary management for multiple senior MDs, including scheduling, meeting requests, and audio/visual setup (Zoom, room booking).
• Arrange travel, book flights and accommodation, prepare itineraries, manage visas and pre‑trip approvals.
• Process travel and expense claims using Concur.
• Handle incoming calls and provide phone coverage as needed.
• Assist in preparing presentations and meeting documentation.
• Support new joiners and transfers: account setup, desk allocation, directory updates, and access provisioning.
• Maintain the division’s organizational chart and role management system.
• Act as point of contact for visitors, conference room bookings, catering, and on‑floor issues.
• Coordinate with global admin teams to ensure seamless support across locations.

Required profile

• Prior experience as an Executive or Administrative Assistant.
• Strong organizational abilities with the capacity to multitask and prioritize effectively.
• Excellent attention to detail and discretion.
• Clear, concise communication skills and a collaborative mindset.
• Self‑starter who takes initiative and follows up without prompting.

Required skills

• Concur expense management system.
• Zoom video‑conferencing platform.