Administrative Assistant

About the role

We are looking for a proactive Administrative Assistant to ensure smooth daily operations within our department. The role provides comprehensive administrative support, handling documentation, scheduling, travel arrangements, and stakeholder communication while maintaining confidentiality and prioritising tasks effectively.

Key responsibilities

• Organise and maintain essential documents, draft professional correspondence, and ensure accurate record‑keeping for easy retrieval.
• Manage calendars, schedule meetings, and coordinate appointments with timely communication and reminders.
• Arrange and optimise travel logistics, creating detailed itineraries for flights, hotels, and transportation.
• Support meeting preparation by handling logistics, drafting agendas, and coordinating follow‑ups to align deliverables.
• Assist in managing internal projects and initiatives by tracking timelines, organising resources, and facilitating task completion.
• Process and track expense reports and purchase requests while ensuring compliance with policies.
• Maintain office supplies inventory to guarantee operational continuity.
• Act as the primary point of contact for routine communication with internal and external stakeholders, escalating issues when necessary.

Required profile

• High School Diploma plus vocational training or an advanced technical certificate.
• 3 to 5 years of experience in a similar administrative assistant role.
• Fluent written and spoken English.
• Demonstrated ability to work in a confidential environment with strong time and priority management.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for creating complex documents, spreadsheets, and presentations.