Administration Officer – Central Maintenance Support

About the role

The Administration Officer (CMS) will support the Central Maintenance Support team at BSM, ensuring smooth administrative operations and acting as the HR liaison for the team. The role combines office administration, IT coordination, and basic financial support.

Key responsibilities

• Support BSM maintenance strategy, standards, policies and procedures for vessel operations.
• Perform administrative tasks assigned by the Manager, Central Maintenance Support.
• Manage IT infrastructure liaison with BSM IT and MA IT, ensuring document backup.
• Update the BSM OneHub SharePoint with team activities in consultation with the manager.
• Assist with accounts, billing for database building, quarterly support services, purchase orders, and maintain accurate records with finance.
• Prepare professional PowerPoint presentations and use AI tools to streamline workload.
• Organise team events and represent the CMS team in HR‑related matters.
• Gain working knowledge of SmartPAL maintenance and Data Library modules and provide simple support when workload is high.

Required profile

• Bachelor's degree in Business Administration, Computer Applications, Information Technology, Commerce or related field.
• 2‑3 years experience in administration, business support, project coordination or operations support.
• Experience in document management, reporting, stakeholder coordination, billing support and records administration.
• Fluency in English, both written and spoken.
• Maritime, technical management, engineering support or IT‑enabled services experience is an advantage.

Required skills

• Advanced proficiency in Microsoft 365 applications (Excel, PowerPoint, Word, Outlook, Teams).
• Working knowledge of SharePoint and collaboration platforms.
• Ability to utilise AI productivity tools to improve efficiency.
• Basic understanding of billing, purchase orders and administrative accounting.