Administration Manager

About the role

The Administration Manager will lead all administrative and facilities functions to ensure a smooth, safe, and cost‑effective workplace. This role works closely with HR, Finance, IT and Operations to support the entire organization.

Key responsibilities

• Oversee daily administrative operations and office infrastructure.
• Lead facilities management including security, housekeeping, and maintenance.
• Develop, implement and monitor administrative policies, procedures and compliance requirements.
• Manage vendor contracts, procurement activities and the administrative budget.
• Ensure workplace safety standards and statutory compliance are met.
• Collaborate with HR on employee onboarding, engagement and workplace arrangements.
• Coordinate with Finance for budgeting, billing and expense tracking.
• Provide logistical support to Operations, IT and other functional teams.

Required profile

• Strong communication and interpersonal skills.
• Proven leadership and team‑management abilities.
• Excellent problem‑solving and decision‑making capabilities.
• High attention to detail, accountability and ability to work under pressure.
• Effective stakeholder management and high integrity.
• Experience in administration, facilities management or corporate services.

Required skills

• Knowledge of facility management processes.
• Vendor negotiation and contract administration.
• Understanding of workplace safety standards and statutory compliance.
• Budgeting and cost‑control expertise.
• Proficiency in MS Office and administrative tools.
• Asset, inventory and procurement management.
• Familiarity with SAP or similar cost‑booking systems (nice to have).