Administration Manager – Bangalore

About the role

We are seeking a proactive Administration Manager to oversee daily office operations, facilities, and vendor coordination in our Bangalore office. The role involves supporting multiple teams, ensuring a well‑maintained workplace, and handling a variety of administrative tasks efficiently.

Key responsibilities

• Manage front‑office operations, monitor consumable inventory, and maintain stock levels.
• Provide administrative support such as data entry, document preparation, and general office tasks.
• Oversee housekeeping and security attendance, verify billing, and ensure cleanliness of premises.
• Coordinate with external vendors for cleaning, repairs, AC servicing, pest control, and other maintenance services.
• Organise office events, employee celebrations, and related logistics.
• Maintain petty‑cash records, track Annual Maintenance Contracts, and handle utility bill payments.
• Manage incoming calls, courier distribution, and maintain records for ID, visiting, and RFID cards.
• Monitor CCTV systems and coordinate technical maintenance for computers, telephones, UPS, and other equipment.
• Arrange onboarding and off‑boarding kits and coordinate employee transportation services.
• Maintain travel expense records and reimbursement documentation.

Required profile

• Graduate in any discipline; administration or facilities qualification is a plus.
• Minimum 2 years of experience in office administration, front‑office, facilities or workplace management.
• Proven ability to handle vendors, maintenance contracts, inventory, and billing processes.

Required skills

• Strong administrative and organizational abilities.
• Excellent verbal and written communication.
• Proficiency in Microsoft Excel and general MS Office applications.
• Effective vendor and stakeholder coordination.