Administration & Facility Manager

About the role

The Administration & Facility Manager will lead all office‑related operations at our Gurgaon hub, ensuring a safe, well‑maintained workplace and seamless support services for staff. Reporting to senior leadership, you will be responsible for facilities upkeep, compliance, and administrative functions.

Key responsibilities

• Oversee maintenance of office premises, utilities, HVAC, electrical and other building systems.
• Manage housekeeping, security, pantry and travel‑desk services.
• Negotiate and supervise contracts with vendors providing facility and administrative services.
• Implement preventive‑maintenance schedules and conduct regular safety, fire and hygiene audits.
• Supervise front‑desk, courier and office‑supply procurement, maintaining inventory control.
• Handle lease agreements, coordinate with landlords and ensure statutory compliance.
• Prepare and monitor administration and facility budgets, driving cost‑optimization without compromising quality.
• Lead and develop the admin and facility team, collaborating with internal departments for smooth operations.

Required profile

• Graduate or postgraduate degree in Business Administration or a related field.
• 8–12 years of experience in administration and facility management, preferably in a regulated environment.
• Proven experience with compliance, safety standards and vendor management.
• Strong budgeting, cost‑control and contract‑negotiation capabilities.
• Excellent communication and stakeholder‑management skills.

Required skills

• HVAC system management
• Electrical systems maintenance