Administration & Facilities Manager

About the role

We are seeking an experienced Administration & Facilities professional to independently manage office administration, travel, logistics, facilities, documentation, expenses, vendors, compliance, events, and employee support for our Bengaluru office.

Key responsibilities

• Oversee day‑to‑day office administration, supplies, utilities, housekeeping, security and maintain accurate MIS reports.
• Manage travel desk operations for employees, visitors and customers, handling bookings, changes, expenses and documentation.
• Coordinate domestic and international shipments, courier services and freight, ensuring timely delivery and proper record‑keeping.
• Maintain guest house operations, including bookings, housekeeping, utilities and expense tracking.
• Supervise building maintenance, MEP systems, HVAC, plumbing, fire safety and coordinate preventive and corrective maintenance contracts.
• Handle vendor procurement, quotation analysis, contract renewals and invoice verification.
• Ensure compliance with statutory, safety and licensing requirements and support internal audits.

Required profile

• Bachelor’s degree in Engineering, Business Administration, Management, HR, Commerce, Construction Management, Hospitality, Logistics or related field.
• 6–10 years of experience in administration, facilities, workplace management, travel desk or logistics.
• Strong organizational, coordination and project‑management abilities.
• Excellent communication, negotiation and stakeholder‑management skills.

Required skills

• Proficiency in MS Excel, MS Word and MS PowerPoint.
• Experience with ERP/SAP systems (advantage).
• Technical understanding of MEP systems and building maintenance.

What we offer

• Competitive performance incentives.
• Company car.
• Other benefits as per company policy.