Senior Associate – Administration (Executive Assistant)

About the role

Zinnia is seeking a Senior Associate – Administration to support its leadership team. This Executive Assistant role blends high‑level calendar management, travel coordination, and stakeholder communication in a fast‑moving, mission‑driven environment.

Key responsibilities

• Manage dynamic calendars for senior leaders and coordinate with their primary assistants.
• Arrange detailed domestic and international travel itineraries.
• Track and compile expense reports using Concur.
• Maintain organized correspondence systems to ensure efficient internal workflow.
• Serve as the liaison between clients, partners, vendors, and internal teams.
• Research, prioritize, and follow up on incoming tasks, recommending appropriate actions.
• Identify and implement process improvements for workflow efficiency.
• Assist in planning events such as off‑sites, workshops, and board meetings.
• Provide occasional personal assistance as needed.

Required profile

• Minimum 3 + years of experience supporting C‑level executives.
• College degree required.
• Exceptional organizational abilities with strong attention to detail.
• Excellent written and verbal communication skills and a professional presence.
• Positive, solution‑oriented attitude and ability to work independently.
• Proven discretion handling confidential information.

Required skills

• Proficiency in Outlook.
• Strong command of Microsoft Office Suite.
• Experience with Adobe tools.
• Familiarity with Slack.
• Ability to use Concur for expense management.

What we offer

• Opportunity to work with a leading technology platform in the insurance sector.
• Collaborative, mission‑driven culture.
• Professional growth within a fast‑growing company.