Executive Assistant to Director

About the role

The organization is seeking a highly organized and proactive Executive Assistant to support the Director. The role provides comprehensive administrative assistance, manages schedules, coordinates communications, and ensures confidential information is handled with discretion.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, minutes, and follow‑ups.
• Draft and prepare emails, letters, reports, presentations, and other business documents.
• Maintain and organize confidential records, documents, and correspondence.
• Track important tasks, deadlines, and action points assigned by the Director and ensure timely completion.
• Handle incoming calls, emails, and correspondence professionally.
• Attend meetings, record minutes, and circulate action points.
• Assist in organizing conferences, events, business meetings, and official visits.

Required profile

• Bachelor’s degree or equivalent experience.
• Proficiency in the Microsoft Office suite.
• Experience managing multiple priorities and administrative coordination.
• Well‑organized, detail‑oriented with strong follow‑up abilities.
• Excellent written and verbal communication skills.