Executive Assistant – Support Management Team

About the role

Bombay Musk is a growing D2C fragrance and lifestyle brand focused on building products, experiences, and a strong consumer brand. We are looking for an Executive Assistant who is organised, proactive, reliable, and comfortable handling multiple priorities. This role will work closely with the management team and support day‑to‑day coordination, follow‑ups, communication, and execution.

Key responsibilities

• Manage calendars, meetings, appointments, and daily schedules.
• Coordinate with internal teams and external stakeholders.
• Track pending tasks, deadlines, and follow‑ups.
• Prepare meeting notes, action points, and status updates.
• Handle emails, calls, and routine communication on behalf of management.
• Coordinate travel, meetings, and other business requirements.
• Maintain important documents, reports, and records.
• Assist with research, presentations, and basic data collection.
• Follow up with vendors, agencies, and team members to ensure timely execution.
• Support management with day‑to‑day operational and administrative tasks.

Required profile

• Highly organised and dependable.
• Proactive rather than waiting for instructions.
• Quick at following up and closing pending tasks.
• Comfortable working in a fast‑paced environment.
• Good at prioritising urgent and important work.
• Professional, discreet, and responsible.
• A quick learner who can take ownership of new responsibilities.

Required skills

• Bachelor’s degree in any field.
• 0–2 years of experience in an Executive Assistant, Personal Assistant, Coordinator, Operations, or similar role.
• Excellent communication and follow‑up skills.
• Good knowledge of MS Excel, Google Sheets, Google Docs, and Gmail.
• Strong organisational and time‑management skills.
• Ability to handle confidential information professionally.
• Comfortable managing multiple tasks simultaneously.
• Good written and spoken English.
• Strong attention to detail.
• Familiarity with task‑management tools such as Notion, Trello, Asana.
• Basic understanding of D2C/e‑commerce operations.
• Ability to prepare presentations and reports.
• Comfortable using AI tools for research, documentation, and productivity.