Executive Assistant – Hotel Division

About the role

The Hotel Division in Ahmedabad is seeking an Executive Assistant to support senior leadership. The role requires solid hotel‑operations experience and strong coordination skills across multiple internal departments.

Key responsibilities

• Act as the primary point of contact between Hotel Division leadership and internal departments such as Sales, Operations, Finance, and HR.
• Manage calendars, appointments, and scheduling for senior management.
• Handle travel arrangements, including bookings, itineraries, and logistics.
• Ensure smooth and effective communication across departments and teams.
• Prepare reports, presentations, and documentation as required.
• Coordinate with hotel property teams and vendors for operational and administrative requirements.
• Handle expense tracking, invoice processing, and basic budget coordination for the division.
• Track and monitor project timelines, ensuring timely completion and escalation when needed.

Required profile

• Skilled in organizing review meetings, preparing minutes of meetings (MoM), and ensuring timely follow‑ups.
• Expertise in calendar and travel management, including scheduling and itinerary planning.
• Prior experience as an Executive Assistant with a clear understanding of EA responsibilities.
• Proficient in preparing, maintaining, and updating MIS reports accurately and on time.
• Hands‑on experience drafting emails, preparing presentations, coordinating meetings, maintaining documentation, and supporting daily operational needs.