Administration Assistant

About the role

The Administration Assistant provides essential clerical and administrative support to senior leaders and various teams across the organization. This entry‑level position ensures smooth daily operations by handling communications, managing documents, and coordinating logistical tasks.

Key responsibilities

• Prepare correspondence, reports, presentations, agendas, and minutes using standard office software.
• Screen and direct incoming calls, visitors, mail, and email.
• Maintain files, records, calendars, and diaries for multiple departments.
• Arrange business travel, schedule meetings, and coordinate event logistics.
• Track expenses, process invoices, and assist with basic budgeting tasks.
• Support facilities management, including equipment maintenance and vendor coordination.
• Manage office inventory, place supply orders, and negotiate with suppliers.
• Provide training to staff on administrative procedures and ensure documentation compliance.

Required profile

• Recent graduate or candidate with little to no prior professional experience.
• Strong attention to detail and ability to follow established procedures.
• Good organizational and time‑management skills.
• Ability to work under close supervision and follow guidance.

Required skills

• Proficiency with standard business software (word processing, presentation, spreadsheet).
• Basic communication skills for handling phone calls and email.
• Fundamental record‑keeping and filing abilities.