Company Secretarial Assistant – Corporate Governance

About the role

HSBC is seeking a Company Secretarial Assistant to support corporate governance across its global operations. You will ensure board and committee meetings run smoothly, maintain statutory records, and help the on‑shore team meet regulatory obligations.

Key responsibilities

• Arrange board and committee meetings, including room booking, agenda preparation, and minute drafting.
• Collate, draft, and review papers for directors and committees, providing recommendations for action.
• Maintain accurate statutory registers and ensure timely filing of returns with regulatory authorities.
• Input data for annual reporting documents, including statutory accounts.
• Collaborate with on‑shore and offshore stakeholders to fulfil compliance obligations.
• Suggest process improvements to increase departmental efficiency.
• Assist with onboarding, induction, and conflict‑of‑interest reviews for directors and relevant individuals.

Required profile

• Company Secretarial qualification with at least 4 years post‑qualification experience.
• Strong understanding of entity records, statutory registers, and governance theory.
• Experience in international governance/compliance is preferred.
• Excellent written and verbal communication, presentation, and analytical skills.
• Ability to work under pressure and meet tight deadlines.

Required skills

• Proficiency in Microsoft Office Suite.

What we offer

• Opportunity to work for a leading global banking and financial services organisation.
• Professional development and career progression within HSBC.
• Supportive environment with cross‑functional collaboration.