Personal Assistant – Executive Support

About the role

We are seeking a proactive Personal Assistant to provide comprehensive administrative support to senior executives, ensuring efficient management of schedules, communications, and travel.

Key responsibilities

• Manage executive calendars, schedule meetings, interviews and business discussions, and send reminders to stakeholders.
• Screen and prioritize emails, calls and messages; draft professional correspondence and maintain communication between management and departments.
• Arrange meeting venues or virtual links, prepare agendas, take minutes, circulate them and track action points.
• Coordinate travel bookings, flights, trains, local transportation, hotel accommodations and prepare detailed itineraries.
• Maintain confidential records, organize digital and physical documents, prepare presentations and ensure proper version control.
• Track daily tasks, follow up with departments on pending activities, escalate delays when necessary and update status reports.
• Coordinate executive visits, guest meetings and company events, handling hospitality, logistics and visitor records.
• Process reimbursement requests, maintain expense records and support office administrative and vendor coordination.