Executive Support Associate

About the role

The Executive Support Associate provides professional organizational and administrative assistance to senior executives in a virtual environment. Working independently and as part of a team, the role ensures smooth calendar management, travel coordination and effective use of communication tools.

Key responsibilities

• Manage executives’ calendars, schedule appointments and coordinate conference calls, video and data conferences.
• Arrange domestic and international travel, prepare itineraries and handle visa/passport procedures.
• Utilize company self‑enabling tools for travel reservations, conference calls and other executive services.
• Provide miscellaneous administrative support, including document preparation and liaison with internal and external suppliers.
• Proactively support executives with virtual communication platforms such as Teams and Outlook.

Required profile

• Fluent in English, both written and spoken.
• Administrative experience is an advantage.
• Strong PC literacy, including internet browsing, Outlook and Teams.
• Critical and analytical thinking with creative problem‑solving abilities.
• Excellent written and verbal communication and interpersonal skills.
• High level of customer service, organization, multitasking and time‑management.
• Ability to work under pressure, adapt quickly and maintain flexibility.

Required skills

• Calendar management
• Travel arrangement coordination
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams