CEO Office Associate (COA)

About the role

The CEO Office Associate (COA) provides strategic, analytical and communications support to the CEO Office. Working closely with the CEO, Operations Committee and Administrative Assistant, the COA ensures smooth information flow, high‑quality deliverables and alignment with the CEO’s priorities.

Key responsibilities

• Draft CEO‑level communications, talking points, briefing notes and executive presentations.
• Prepare agendas, briefing materials, follow‑up action lists and maintain shared calendars across the CEO, Operations and Project teams.
• Track CEO priorities, strategic initiatives and cross‑departmental projects, delivering synthesis notes and strategic updates.
• Conduct background research for business development, proposals and strategic initiatives; produce evidence‑driven reports, sector scans and RFP analyses.
• Source, track and summarize RFPs, maintain the RFP pipeline and support proposal development, including formatting and annex preparation.
• Prepare pitch decks, BD briefing materials and support email campaigns and LinkedIn engagement monitoring.
• Ensure quality, clarity and consistency across all CEO Office outputs and maintain templates, knowledge repositories and SharePoint structures.

Required profile

• Highly organized, analytical and detail‑oriented.
• Excellent written and verbal communication skills, able to translate complex information into clear executive‑ready outputs.
• Strong ability to coordinate across multiple internal and external stakeholders.
• Proactive, self‑motivated and capable of managing competing priorities with precision.

Required skills

• SharePoint

What we offer

• Opportunity to work directly with senior leadership in a fast‑growing organization.
• Exposure to strategic projects, business development and executive communications.