Administrative Assistant

About the role

The Administrative Assistant provides comprehensive support to ensure smooth daily operations within a department, executive office, or project team. The role focuses on efficient workflow management, organized documentation, and clear communication while handling confidential information with discretion.

Key responsibilities

• Organize and maintain documents, draft professional correspondence, and ensure accurate record‑keeping for easy retrieval.
• Manage calendars, schedule meetings, and coordinate appointments, providing timely reminders and updates.
• Arrange travel logistics, creating detailed itineraries for flights, hotels, and ground transportation.
• Prepare meeting materials, draft agendas, and coordinate follow‑up actions to align deliverables.
• Support internal projects by tracking timelines, organizing resources, and facilitating task completion.
• Process expense reports and purchase requests, ensuring compliance with company policies.
• Monitor office supplies inventory and reorder items to maintain operational continuity.
• Serve as the primary point of contact for routine communications with internal and external stakeholders, escalating issues when necessary.

Required profile

• High school diploma with vocational training or an advanced technical certificate.
• 3–5 years of experience in a similar administrative assistant role.
• Strong written and spoken English proficiency.
• Excellent time‑management, prioritisation, and discretion when handling confidential information.

Required skills

• Proficient use of the Microsoft Office Suite to create complex documents, spreadsheets, and presentations.