Productivity Assistant, Research

About the role

Citic CLSA is looking for a Productivity Assistant to support its India entity. The role partners with the wider Administration team to handle business correspondence, client coordination, calendar management, scheduling, travel arrangements and conference support. It is a hands-on position suited to someone who can multi-task and deliver high-quality coordination and administration work.

Key responsibilities

• Manage scheduling for company executives
• Draft, review and send communications on behalf of executives
• Organize and prepare meetings, including gathering documents and handling logistics
• Answer and respond to phone calls and relay messages to executives
• Coordinate travel arrangements, including airline bookings, accommodation, logistics and visa paperwork
• Maintain records and documents for executives
• Manage bills and approvals in the Office Automation tool, and govern invoice and purchase request management
• Prepare, reconcile and submit expense reports
• Maintain confidential and sensitive information

Required profile

• 8 to 12 years of experience as an Executive Assistant and in administration management
• Bachelor's degree in a relevant discipline
• Experience working with multiple company executives is an added advantage
• Ability to work under tight deadlines with good judgment and strong risk awareness

Required skills

• Proficiency in English, written and spoken
• Good understanding of commonly used software such as Microsoft Office
• Time management, organization and attention to detail