Executive Secretary

About the role

The company seeks a proactive Executive Secretary to provide high‑level administrative support to the CEO. This role involves managing schedules, handling confidential communications, and ensuring smooth day‑to‑day operations of the executive office.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and prioritize calls and emails.
• Draft, review, and prepare official letters, reports, presentations, and meeting minutes while maintaining confidentiality.
• Organise board meetings, leadership reviews, and external engagements, preparing agendas and briefing materials.
• Arrange domestic and international travel, including tickets, visas, accommodation, and expense reporting.
• Maintain physical and digital filing systems, handle contracts and critical documents.
• Liaise with vendors, service providers, and government authorities as needed.
• Build and maintain professional relationships with clients, partners, board members, and senior stakeholders.
• Ensure compliance with company policies, governance standards, and legal requirements.

Required profile

• B.A, B.Com or B.B.M degree.
• Minimum 3 years of experience in an administrative or secretarial role.
• Fluent in English; knowledge of Kannada, Hindi and optionally Tulu.
• Strong written and verbal communication skills.
• Preferred female candidates.